Terms & Conditions and Privacy Statement

We need to collect some personal information from you to enable us to deliver the New Zealand Sign Language Proficiency Interview (NZSLPI) service to you. This includes your full name and contact details, your place of employment (if any) and any relevant associations you may belong to. In addition, as outlined above, the assessment interview will be recorded.

We need this information so we can identify you in our system and so we can contact you about the service. We need information about your employer and any relevant associations so we can manage any potential conflicts of interest that could arise in the assessment process.

We need to record the interview so that the contents can be analysed by an assessor and co-ordinator to determine the NZSL proficiency level, for our quality assurance processes and in case you wish to refer the outcome of your interview to an appeal.

If you do not wish to provide this information or if you do not agree to the interview being recorded, you’ll be unable to undertake a NZSLPI interview.

We will share your personal details with any potential assessor so we can ensure the best match between a candidate and assessor and with our business partners for administrative purposes. If you submit an appeal of your assessment, we may share the assessment recording with an independent expert, as outlined above. If you agree to us retaining your interview for training purposes, we will share your interview with other assessors for training purposes.

We keep your personal details and the recording of the interview safe and by only allowing certain people access to it. We will keep the recording of your interview for a period of three months in case you wish to appeal any outcome of the interview or, with your written permission, a maximum of 12 twelve months for training purposes, at which point we destroy it by securely erasing all digital files. Your name and contact details will be kept for as long as necessary to achieve the purpose of the collection and to meet other statutory requirements such as the Public Records Act (if applicable).

You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If you’d like to ask for a copy of your information, or to have it corrected, please contact us at [email protected] , or 029 770 0159, or 56 The Terrace, Wellington.

The Privacy Act 2020 applies to any personal information. Personal information collected by Ministry of Social Development is managed according to the principles of the Privacy Act 2020 and we will only use this for the reasons outlined in this form. For clarity, MSD will not use, share, or disclose your personal information collected or received, except as set out in this form.

If, as part of this service, we intend to share information with any other person or organisation we have not outlined above, we will tell you who and why. You have the right to request access to your information and ask for it to be corrected if required.

Before you agree, we want to ensure:

• you understand what personal information you are required, or have the option, to share with us and what will happen with your information
• you understand what it means for you if you decide not to provide certain information
• you are aware that you have the right to access your information and can request to correction of that information if required
• you have had the opportunity to ask questions and your questions have been answered in a way that you understand
• you know where to find more information on your privacy rights.

Please let us know if you would like any further help understanding these Terms and Conditions or how we will collect, use and manage your personal information.

I agree to the Terms & Conditions and acknowledge that I have read and understood the Privacy Statement.